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Open Access funding options

Many research grant applications include allowances for open access publication costs. In some cases, it is possible to apply for these retrospectively (e.g. BMBF post-grant fund). Please make sure to exhaust these funds first before applying to the library for funding. Further information on third-party open access policies and funding can be found here and via Sherpa Juliet.

Open Access publication fees might also be supported via FAU’s sponsors and foundations or via the DFG-programme Publikationsbeihilfe.

The library provides financial support with Open Access publishing in fully Open Access journals in many cases. Please check the funding options below.

If an article you have already paid for qualifies for funding, the library might be able to reimburse you. Please complete this form: Rückerstattungsformular and upload it with the original invoice and payment confirmation (e.g. credit card statement) via the respective submission form.

The FAU’s existing publications fund will continue to operate under the established conditions in 2022. Open Access fees (APCs) in fully Open Access journals might be eligible for a 75% subsidy. If your paper is eligible, the library will pay the publisher’s invoice in full and invoice you 25% of the total cost (APC + 19% German VAT). This is the author contribution fee. Please check in advance whether your department or clinic is prepared to cover this fee.

A funding cap of 2000 € (including 19% VAT) applies to APCs. This means that the net APC (which is usually the amount on your invoice) must not exceed 1680 €. If the APC exceeds this amount, the article cannot be subsidised. An APC must not be split with another party or between the author and the library.

Please note: German VAT will have to be paid on all APCs, even if the VAT amount given on the invoice is 0.00 €/USD/GBP/etc. The Reverse Charge Mechanism applies, which means that the library has to pay German VAT on all invoices. Please consider this when projecting your costs.

 

Eligibility criteria:

  1. The corresponding author must be affiliated with FAU at submission and/or acceptance.
  2. The selected journal has to be listed in the Directory of Open Access Journals  or fulfil its quality standards in case of journals from reputable publishers that have not yet been indexed.
  3. “Mirror” journals (Open Access journals with the same editorial board, scope, aims, peer review etc. as the “parent” subscription journal) are not eligible.
  4. If your third-party research grant includes an Open Access mandate and associated publishing funds, please exhaust these first. The FAU publications fund is meant to be used by authors with no alternative funding options.
  5. APCs must not exceed a gross total of 2000 € (net worth 1680 €). APCs above this threshold are not eligible for funding.
  6. Invoices must not be split among several parties, incl. among the author and the library.
  7. NEW The article should include the following acknowledgement: “[I/We] acknowledge financial support by Deutsche Forschungsgemeinschaft and Friedrich-Alexander-Universität Erlangen-Nürnberg within the funding programme “Open Access Publication Funding””.
  8. NEW The article must be published under the terms of an open licence (CC-licence). The default choice should be CC-by, unless specific legal requirements call for a more restrictive CC-licence.
  9. The publisher must not retain exclusive copyright (be cautious of “publisher’s own licences” as listed in the DOAJ – link).
  10. Fees linked to the Open Access option in hybrid journals are not eligible for funding.
  11. Publication costs other than immediate Open Access fees are not eligible for funding (such as colour charges, fast track fees, etc)
  12. All funded articles may be uploaded to FAU’s institutional repository by the library where they will be archived in perpetuity.

 

Submission process and invoices:

  • Please submit your invoice via the respective submission form. The form allows us to gather all necessary information and documents efficiently. We will check your invoice against eligibility criteria. If the criteria are met, we will pay the invoice in full and issue you a separate invoice for 25% of the total.
  • The invoice address has to be a FAU-address. Please avoid naming the university clinic or individual clinics in the address lines but name your department instead (e.g. FAU Erlangen-Nuremberg, Department of Cardiology).
  • If a VAT rate other than the German 19% VAT is displayed on your invoice, please contact the publisher and quote FAU’s VAT ID: DE 132507686.

 

If you have any questions, please contact us via ub-open-access@fau.de.

From 1 January 2022, alternative funding will be available for articles arising from DFG-funded research projects based at FAU. Only articles in fully Open Access journals are eligible.

A funding cap does not apply to the DFG-project fund at the moment, which means that higher APCs can also be subsidised as long as all eligibility criteria are met (see below).

If eligibility criteria are met, 1500 € can be made available per article, regardless of the gross total of the APC. If your article exceeds 1500 € (incl. 19% VAT), the library will pay the invoice in full and send you a separate invoice for the excess amount.

Depending on cost development, these conditions are subject to change in 2023.

 

Eligibility criteria:

  1. Only DFG-project based articles are eligible for funding.
  2. The corresponding author must be affiliated with FAU at submission and/or acceptance.
  3. The selected journal has to be listed in the Directory of Open Access Journals or fulfil its quality standards in case of journals from reputable publishers that have not yet been indexed.
  4. “Mirror” journals (Open Access journals with the same editorial board, scope, aims, peer review etc. as the “parent” subscription journal) are not eligible.
  5. Authors are encouraged to include the following acknowledgements in the final manuscript:
  • „Funded by the Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) – Projektnummer(n).“
  • „[I/We] acknowledge financial support by Deutsche Forschungsgemeinschaft and Friedrich-Alexander-Universität Erlangen-Nürnberg within the funding programme “Open Access Publication Funding“.

Please include any other acknowledgements relevant to special subjects and graduate schools.

  1. The article must be published under the terms of an open licence (CC-licence). The default choice should be CC-by, unless specific legal requirements call for a more restrictive CC-licence.
  2. The publisher must not retain exclusive copyright (be cautious of “publisher’s own licences” as listed in the DOAJ – link).
  3. Fees linked to the Open Access option in hybrid journals are not eligible for funding.
  4. Publication costs other than immediate Open Access fees are not eligible for funding (such as colour charges, fast track fees, etc)
  5. All funded articles may be uploaded to FAU’s institutional repository by the library where they will be archived in perpetuity.

 

Submission Process and Invoices:

Please submit your invoice via the respective submission form. The form allows us to gather all necessary information and documents efficiently. We will check your invoice against eligibility criteria. If the criteria are met, we will pay the invoice in full. If the invoice exceeds 1500 € (incl. 19% VAT), we will issue you a separate invoice for the remaining amount.

If a VAT rate other than the German 19% VAT is displayed on your invoice, please contact the publisher and quote FAU’s VAT Id. Number: DE 132507686.

If you have any questions, please contact us via ub-open-access@fau.de.

From 1. January 2022 funding will be available for Open Access books arising from DFG-funded research projects based at FAU. Book Processing Charges (BPCs) can be funded up to 5000 € (incl. 19% VAT). Only full volumes are eligible (monographs or multi-author volumes – no individual book chapters). Books of special relevance such as textbooks or books containing outstanding research might be funded fully even if BPCs exceed 5000 €. Please contact us in any case regardless of the amount of your BPC.

 

Eligibility criteria:

  1. Only DFG-project based books are eligible
  2. The author/editor has to be affiliated with FAU at submission/acceptance.
  3. Your chosen publisher needs to comply with quality standards for Open Access monographs as defined by the university press project group. Optional: the publisher’s books are listed in the Directory of Open Access Books.
  4. Authors/editors need to produce details on two alternative publishing options on request in order to allow for comparison.
  5. Authors are encouraged to include the following acknowledgements in the final manuscript:
  • „Funded by the Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) – Projektnummer(n).“
  • „[I/We] acknowledge financial support by Deutsche Forschungsgemeinschaft and Friedrich-Alexander-Universität Erlangen-Nürnberg within the funding programme “Open Access Publication Funding“.

Please include any other acknowledgements relevant to special subjects and graduate schools.

  1. The entire volume has to be published under the terms of an open licence (CC-licence). The default choice should be CC-by or CC-by-SA, unless specific legal requirements call for a more restrictive CC-licence.
  2. The publisher must not retain exclusive copyright (be cautious of “All Rights Reserved” as listed in the DOAB).
  3. Publication costs other than book processing charges are not eligible for funding (e.g. print fees).
  4. All funded books may be uploaded to FAU’s institutional repository by the library where they will be archived in perpetuity.

 

Submission Process and invoices:

Please submit your invoice via the respective submission form. The form allows us to gather all necessary information and documents efficiently. We will check your invoice against eligibility criteria. If the criteria are met, we will pay the invoice in full. If the invoice exceeds 5000 € (incl. 19% VAT), unless a higher amount has been agreed, we will issue you a separate invoice for the remaining amount.

If you have any questions, please contact us via ub-open-access@fau.de.

The following funding options and conditions apply to articles published in fully Open Access journals under a DEAL agreement:

Textbox at the top with heading DEAL. Arrow to the left, textbox Hybrid. Arrow to textbox All DEAL-eligible articles. The Open Access Option is fully covered by the library. Please select the Open Access Option. Textbox at the top with heading DEAL. Arrow to the right, textbox Fully Open Access. Arrow to the left DFG-project based articles. Can be funded up to 1500 Euros plus VAT regardless of total APC amount. Author pays remainder if the APC exceeds 1500 Euros. Funding criteria apply. Textbox Fully Open Access. Arrow to the right. Non-DFG-project based articles. APC plus VAT, minus 20 percent DEAL discount less than 2000 Euros. Covered by FAU-fud, 25 percent author contribution. APC more than 2000 Euros, author will pay one hundred percent.

Articles in fully Open Access Journals, which are covered by a DEAL agreement and which meet the eligibility criteria, can be funded either via the FAU-publications fund or the DFG-project fund. Please complete the appropriate submission form when prompted by an email from the Open Access team. If you do not complete the form we cannot assess your funding eligibility and you will be invoiced the full amount.

Due to the nature of the agreement, you will not receive an invoice from the publisher so please tick the box “Wiley/SpringerNature DEAL – no invoice”:

Textbox for Submission form in case of a DEAL article. Text reads Upload invoice PDF preferred or tick the box Wiley or Springer Nature no invoice

More information on DEAL can be found here.

Addition information